Terms of
Reference (ToR)
Related to
translation services offered by Paulin M. Lwaboshi Freelancer
April 2021 Edition
Introduction
Article 1: These
ToR are set to regulate translation contracts between Paulin M. Lwaboshi Freelancer, herein referred to as TRANSLATOR,
and applicants of translation services, herein referred to as CLIENTS.
All CLIENTS receive a copy and approve the content before signing
contract in translation; the contract should not stray from these ToR. These
ToR set the role, responsibility and limits of the TRANSLATOR, the ordering process, the work and presentation mode,
the categorizing of translation work, the fee rates, the procedure and deadline
for payment of fees and litigations’ settlement.
On
the Role, Responsibility and Limits of the Translator
Article 2: The TRANSLATOR has the role to render into the target language the author’s
text from its source language.
The TRANSLATOR is bound and limited, in
his rendering, by the obligation of strict
accuracy. He is responsible for exactly
rendering the author’s ideas and
concepts in the strictest fidelity.
In
consequence of the above, the TRANSLATOR does not have the role nor the
responsibility of a “CORRECTOR,” “EXPLAINER” or “COMMENTATOR.” The author
remains alone answerable for their ideas and concepts; the TRANSLATOR is only answerable for his rendering.
On
the ordering process
Article 3: Here
we distinguish two types of CLIENTS: old and new. New CLIENT is one
first applying for translation services in accordance with these ToR. Old CLIENT
is one that already worked with Paulin
M. Lwaboshi Freelancer in accordance with these ToR.
The new CLIENT receives a copy of these ToR. The
acknowledgment of receipt of these ToR, followed by translation order, is acceptance
of the contents thereof. After acceptance, the new CLIENT may submit a
translation order by email or any other traceable correspondence way.
The old partner submits a translation order via email or any
other traceable correspondence way.
Article 4: The
work to be translated is submitted either by email or on flash-disc, CD-ROM,
memory card or any other electronic drive readable by computer; the work can
also be submitted on printed or manuscript paper. The work for translation is
submitted by a written order via email or any other traceable correspondence way.
Article 5: The
submission of the translation order implies that the CLIENT has read,
understood and complied with these ToR of which they acknowledged receipt; it
is, moreover, a provisional contract between the two parties when the TRANSLATOR
acknowledges receipt and promises to deliver the requested work within a time agreed
upon: the CLIENT may not waive thereafter.
Article 6: In
case the CLIENT changes their mind after progress in the translation,
the CLIENT shall pay the amount of the work already done by the TRANSLATOR
at the applicable fee rate.
On
the working and presentation mode
Article 7: The TRANSLATOR works independently and uses his own
resources and equipment. However, if circumstances require, the TRANSLATOR
may request the use of CLIENT’s resources and equipment to perform a
particular task. The use of such resources and equipment as requested/obtained will
be defined in time and shall not affect in any way the billing.
Article 8: The TRANSLATOR is bound by the obligation of strict
confidentiality in performing the work of translation. The CLIENT may
express a concern that the translation is strictly conducted offline, and the TRANSLATOR
will be obliged to meet positively this concern.
Article 9: The
TRANSLATOR undertakes to provide the best possible rendering,
notwithstanding any phraseology and grammatical errors, faults, misuse and poor
constructions contained in the original work.
Article10: At
the end of the translation, the TRANSLATOR presents the work through an
email correspondence or other traceable. In his presentation, the TRANSLATOR states relevant remarks and
indicates the category of work to determine final pricing. In case of need, the
TRANSLATOR attaches to the same
correspondence the related invoice.
On
the categorizing of translation work
Article
11: Translation work has six categories provided by Paulin M. Lwaboshi Freelancer, as follows:
Category 1: "Translate and Only Translate
(TOT)": Documents submitted in the simplest format of MS Word. This
category excludes any additional tasks such as processing the text to keep a
certain layout.
Category 2: "Translate and Process (TP)":
Texts submitted in special formats of MS Word (Image, Shapes, SmartArt,
Cartoon, ...), document submitted in MS Excel, MS PowerPoint, MS Publisher; and
any other similar format. Beyond mere translation, this category poses an
additional task to process the text rendered to maintain the original layout.
Category 3 : "Guess and Translate
(GT)": Category 1 or 2 document containing sentences or passages whose
meaning is not clear and unambiguous due to any phraseology and grammatical
errors, faults, misuse and poor constructions; and which invites the TRANSLATOR
to take his personal efforts to guess the meaning before rendering. Subcategory
3a refers to TOT documents when they invite to "Guess and
Translate (GT)" while Subcategory 3b refers to TP
documents when they invite to "Guess and Translate (GT)." Definitely untranslatable passages are
included in the counting of billable words.
Category 4: "Type and Translate (TT)":
Document submitted on paper or PDF. Subcategory 4a refers to the printed/PDF
text, subcategory 4b refers to the manuscript text; subcategories 4c
and 4d refer respectively to 4a and 4b when they invite to
"Guess and Translate (GT)."
Category 5: "Audio/Video File
(AVF)": The TRANSLATOR is invited to listen and translate. The rendering
is presented in text or audio. Subcategory 5* (Special Audio/Video or
SAV) invites the TRANSLATOR to insert the timing between sequences
of translation text (inter alia, for video captioning/subtitling).
Category 6: "Live Translation or Interpretation
LT/I": this category includes immediate, direct and active interpretation
in a conference, seminar, workshop, preaching, etc.
Article 12: Any work with very specific characteristics not
listed in Article 11 above will be classified in Category 7: "not provided" and invoiced at least at the
highest rate of written or audio documents, as the case may be. These include,
amongst others (not limited to):
-Publisher document including Text boxes
-Special CLIENT’s order to work in their
specific system, tool or application
On
the fee rates
Article 13: The tariff of fees is presented in the table below which gives the
rates per category/subcategory.
|
Category |
Subcategory |
Unit |
Rate |
||
|
N° |
Name |
Code |
|||
|
1 |
Translate
and Only translate |
TOT |
- |
Word |
$0,04 |
|
2 |
Translate
and Process |
TP |
- |
Word |
$0,05 |
|
3 |
Guess
and translate Guess, Translate and Process |
GT GTC |
3a |
Word |
$0,06 |
|
3b |
Word |
$0,07 |
|||
|
4 |
Type
and Translate /
Printed Type and
translate / Manuscript Guess, Type and
Translate / P. Guess, Type and Translate
/ M. |
TT/P ST/M GTT/P GTT/M |
4a |
Word |
$0,06 |
|
4b |
Word |
$0,08 |
|||
|
4c |
Word |
$0,08 |
|||
|
4d |
Word |
$0,10 |
|||
|
5 |
Audio / Video
File Special Audio/Video |
AVF |
5 |
Minute |
$5,00 |
|
SAV |
5* |
Minute |
$10,00 |
||
|
6 |
Live Translation / Interpretation |
LT/I |
6 |
Hour |
$20,00 |
|
7 |
Not Provided |
NP |
7 |
At least the highest
rate |
|
In case of large and regular movement orders from a CLIENT,
both parties can negotiate a partnership agreement setting an inclusive rate of
fees payable monthly. Such partnership shall start from a three-month duration
and above. The longer the partnership duration the lower the monthly rate.
Article 14: The
billing shall include an additional amount for the operating fee
(stationery, equipment maintenance/renewing, Internet, telephone and
facilitation). The operating fee is calculated on the total translation price
at the rate of 25%. Therefore, the total amount due to the TRANSLATOR is the sum of the total translation price plus the
operating fee.
Procedure
and deadline for payment of fees
Article 15: The payment of fees is made in a bank in the account specified by
the TRANSLATOR in the final translation contract or invoice. The CLIENT
shall pay the fee, after deducting tax payable in accordance with local
legislation, and send payment evidence to the TRANSLATOR.
The TRANSLATOR may agree with a regular CLIENT
on a monthly payment date to clear all debts of the month.
In any case, no payment should exceed the period of thirty
days as of presentation of the translation work.
On
the litigations
Article 16: The
CLIENT and TRANSLATOR are personally and mutually obligated to take
the ultimate effort to find an amicable solution to any dispute which may
oppose them.
On
the final provision
Article
17: The CLIENT declares to-have read, understood and accepted these
Terms of Reference.
Catégorie
|
Sous-catégorie
|
Unité
|
Taux
|
||
N°
|
Nom
|
Code
|
|||
1
|
Traduire
et rien que traduire
|
TERT
|
-
|
mot
|
$0,04
|
2
|
Traduire
et recadrer
|
TR
|
-
|
mot
|
$0,05
|
3
|
Deviner
et traduire
Deviner, traduire et recadrer
|
DT
DTR
|
3a
|
mot
|
$0,06
|
3b
|
mot
|
$0,07
|
|||
4
|
Saisir
et traduire/Imprimé
Saisir
et traduire/ Manuscrit
Deviner,
saisir et traduire/Imprimé
Deviner,
saisir et traduire/Manus
|
ST/I
ST/M
DST/I
DST/M
|
4a
|
mot
|
$0,06
|
4b
|
mot
|
$0,08
|
|||
4c
|
mot
|
$0,08
|
|||
4d
|
mot
|
$0,10
|
|||
5
|
Fichier
Audio/Vidéo
Audio/Vidéo Spécial
|
FAV
|
5
|
minute
|
$5,00
|
AVS
|
5*
|
minute
|
$10,00
|
||
6
|
Traduction
en live/Interprétation
|
TV/I
|
6
|
heure
|
$20,00
|
Partners’ responses
“Dear Paulin, Thank you so much for your quick and careful work on
these manuals. We appreciate your
timeliness. Beth will process this payment for you in the coming week. We
look forward to engaging with you in future projects.”
de: Alexa
Hassink a.hassink@promundo.org.br à: Lwaboshi Paulin paullwaboshi@googlemail.com date: 28 mai 2013 17:23 objet: Re: Invoice
lse Hartog
| HealthNet TPO | Netherlands:
Dear Paulin, I
hope you’re doing well. I would just like to inform you that
the French research briefs that you translated are now available on the DCR website: http://www.dcr-africa.org/fr/KnowledgeNetwork/ . Your name is mentioned on the first page. Attached you’ll find three other research briefs that need to be
translated into French.
De Ilse Hartog ilse.hartog@hntpo.org à paullwaboshi@gmail.com date : 24 oct. 2014 10:51 objet: Translation of
3 new research briefs
http://www.dcr-africa.org/Uploaded_files/Zelf/Research%20brief%20%234%20Local%20Development%20FR.pdf
Romain KENFACK | Director | ADRA East DRC:
« Bonsoir Paulin; La qualite de la traduction a ete bonne. Nous procedons a
votre paiement demain ».
de: Romain KENFACK romain@adradrcongo.org à: LWABOSHI Paulin paullwaboshi@googlemail.com date: 4
avril 2011 17:48
objet: Re: Evaluation
Jan Huls |
Country Director | ZOA DR Congo:
« Bonjour Paulin, Merci pour le travail rapide. Ci-jointe la requête
suivante… »
de: ZOA RD Congo Jan Huls zoardcongo@gmail.com à: LWABOSHI Paulin paullwaboshi@googlemail.com date: 6 octobre 2012 12:31
objet: Traduction
document DCR de 2954 et 1595 mots
« Bonsoir Paulin, Merci pour votre reponse assez rapide a la requete
precedente... »
de: ZOA RDC Jan Huls
gbox zoardcongo@gmail.com à: LWABOSHI
Paulin paullwaboshi@googlemail.com date:13
octobre 2012 18:44
objet: Traduction
demande du document joint de 978 mots
« Bonjour Paulin, Merci pour vos services rapides. Ci-joint un document
de… »
On 10/13/12, ZOA RDC Jan
Huls gbox <zoardcongo@gmail.com> wrote:
« Bonjour M Paulin, Merci pour ce travail bien fait. Voulez-vous nous fournir
aussi la traduction des documents joints de respectivement… »
de: ZOA RD Congo Jan
Huls zoardcongo@gmail.com à: Lwaboshi Paulin paullwaboshi@googlemail.com date:6
décembre 2012 15:49
objet: Traduction
demande du document joint de 9260 et de 9655 mots
« Bonjour M Paulin, Merci pour ce grand travail bien accompli… »
|
de: ZOA RD Congo zoardcongo@gmail.com à: Lwaboshi Paulin paullwaboshi@googlemail.com date: 11 décembre 2013 12:42 objet: Requete de traduire un document de
2086 mots et RE: Requete de traduire 1 document de 17422 mots
Caroline de Wolf | HR Secretary | ZOA DR NL: « Cher Paulin, Merci beaucoup pour le
traduction du Manuel de Procedure de grief, c’est très utilisable… » de: Caroline de
Wolf c.dewolf@zoa.nl à: Lwaboshi Paulin paullwaboshi@googlemail.com date:15 juillet 2013 15:10 objet: RE: Translation Complaints Procedure into French Nabintu
Murhebwa Frnacine | Project Manager
| Heal Africa Goma/ DR Congo: “Dear Henny and Joseph, This is Paulin LWABOSHE, the translator that I
told you about. He is used by many
other organisations in the region for his accuracy and promptitude in
translating.” de: nabintu francine francnabintu@googlemail.com à: Henny Slegh h.slegh@promundo.org.br , Joseph Vess j.vess@promundo.org.br
Dear Joseph, I send you the french version of the manual. The translation is good, I
brought some small corrections. I would like Mr. Paulin to go trough the text
and tell us if we can now print… de: nabintu
francine francnabintu@googlemail.com à: Joseph Vess j.vess@promundo.org.br , Henny Slegh
h.slegh@promundo.org.br cci: paullwaboshi@googlemail.com date: 27 mai 2013
17:23 objet: Should we print out the manual?
|
Elske van
Gorkum | Advocacy
Coordinator DCR | CARE Nederland:
“Dear Paulin, Thanks for your
very fast service. I will have a look at it and did start the payment
rocedure. The administrative course of invoices may take longer than you took
to do the work…”
de: van Gorkum,
Elske vangorkum@carenederland.org à: Lwaboshi
Paulin paullwaboshi@googlemail.com date: 23
septembre 2013 13:48
Andreas Luiten | Account Manager Finance DR Congo | ZOA Netherlands 
Bonjour Paulin, Merci pour cette
traduction dont la qualité me semble bonne. Kakule, voulez-vous assurer
le paiement?
Andreas Luiten
mga@zoardcongo.org à moi, ZOA, Kakule, Furaha(chargé, Marie
Wouter Bodcam
| Programme Officer for Rwanda and Burundi Disaster Risk Reduction Advisor | Care
Netherlands
Dear All, I received the file as well, thank
you very much for this impressive work! …
Bokdam, Wouter Wbokdam@carenederland.org à moi, Georges, Georges, Sanderijn, Paulin, info, Linette 05/09/2014
Linette Belo |
Rutgers WPF | Netherlands
Dear Paulin, Thank you for your
honest and clear response… Good luck with the
ongoing translation and editing work. As promised, will keep you up to date on
any revisions in deadlines (no news yet from the Burundi side).
De Linette
Belo l.belo@rutgerswpf.nl
à paullwaboshi@gmail.com
Christian KIlundu
| MacCain Institute for
International Development | USA:
Hi Paulin, Thank you for the good work. I don't there is
something else i should add... We'll appreciate to get your
invoice ASAP.
Christian Kilundu christiankilundu@gmail.com à paullwaboshi 24/10/2014
lse Hartog
| HealthNet TPO | Netherlands:
Dear Paulin, You
worked quite fast again! Thank you very much for this work. ... Early
February I might have another research brief for translation and I will contact
you again.
De Ilse
Hartog ilse.hartog@hntpo.org à paullwaboshi@gmail.com
Dear Paulin, That is very quick, thank you very much for this
work. I will ask our
financial administration to follow-up with the invoice. I will contact you soon
regarding the translation of some other research briefs.
De Ilse
Hartog ilse.hartog@hntpo.org à paullwaboshi@gmail.com
Carly Bishop | Advocacy officer
at Dutch Consortium for Rehabilitation Programme Officer for the Great
Lakes region | CARE Nederland:
Dear Paulin, How are you? It was very good to work with you in
February on the SGBV concept note for Eastern DRC. … Can you
assist us once again with the translation of the revised version? Can we use
the same ToR/conditions? … Really
hoping to work with you again, it has been a pleasure.
De Carly Bishop cbishop@carenederland.org à
paullwaboshi@gmail.com April
2,2015 15:30
Dear paulin, That is good to hear. I have enjoyed working together again and
will recommend you if the opportunity arises.
De Carly Bishop cbishop@carenederland.org à
paullwaboshi@gmail.com May
18, 2015 09:59
